Outsourcing Payslip Printing

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With the ever increasing time constraints placed on your busy HR department, payslip printing and distribution is time critical to ensuring your employees receive their pay slips on time.

Outsourcing payroll printing to a third party doesn’t have to be a scary business.

Digital Print Management can design a service to help you. We can print weekly, monthly or on an ad-hoc basis payslips, P45s, P60s and P11Ds distribute them directly to your employees in paper payslip or online payslip format.

We provide an outsourced payroll printing service that is customised for the needs of the HR department.

  • ISO27001 secure payslip production facility for data handling
  • Zero error rate 100% verified payslip mailing process
  • Multi-channel distribution – mail payslip, online presentment of payslips or both
  • Fast production service to turn your payroll data into payslips

How does the service work?

There is no need to change the way you work as an organisation. You produce the payroll data file and manage queries, we print and distribute or present online payroll documents – payslips, P60s, P45s P11ds all from your payroll data file.

Outsourcing payroll printing couldn’t be safer or simpler you remove a non value adding activity from the payroll team.

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Auto-enrolment communications

As employers you have a legal duty to explain to your employees in writing what auto-enrolment in to a work place pension scheme will mean for them. [Except those under 16 and over 75 years respectively]

Printing, collating and mailing auto-enrolment documents can be a time consuming and thankless task for HR, Payroll and Pension teams.

At Digital Print Management we securely print and present auto-enrolment documents by:

  • Raising awareness of pension reform by printing on payslips messages and bespoke information packs
  • Deliver complex mailings to 1000+ recipients by collating, printing and mailing letters with variable personalised information
  • Deliver simple mailings to less than 1000 recipients printing and mailing letters as employees start, leave or become eligible for a pension

Companies choose Digital Print Management because:-

  1. Auto-enrolment communications can contain sensitive personal information. Printing is done in a secure production facility ISO27001 and C&CCC (Cheque and Credit Clearing Company formerly APACS)
  2. Checks and measurement processes are standard we ensure that the right information gets to the right employee using our mailing verification system
  3. Mailings are cost effective because HR, Pension and Payroll departments are seldom equipped to handle complex mailings. We are document experts and we process and mail thousands of items daily therefore we can provide cost effective mailing options and show process efficiency improvements.
  4. As a payroll printing bureau part of auto-enrolment is ensuring the right information gets to employees at the right time. Document printing is our business and we have the personnel, resources and capacity to respond to your project timelines.

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Employee communications

Would you like to be able to communicate important messages to employees via your payslips?

How effective are your internal communications?

Would your employees benefit from payslip messages?

Ensuring company updates, change notifications and internal communications to employees isn’t easy ensuring they are read even harder. Emails don’t get read or are missed and employees may not have online access.

How does it work?

Simple.

By combining existing documents such as payslips, pension statements and rewards information with personalised employee messages or creating new documents that are clear and easy to read and understand.

Documents are printed or presented online.

  • Keeping employees in touch with important information or company news
  • Making information easily accessible
  • Communicating good news

Using the latest digital print technology messages are added to the payslip in colour or black and white, printed as images or text. It’s a great solution for staff reminders or announcements and with messages printed directly on to the payslip there’s no extra paper required and no additional print costs.

Different messages can be added to different groups of employees all without extra print costs.

For more information and samples of Digital Print Management payslips please call on 01234-271156.

Can we help you?

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Epayslips

Implementing epayslips offers a significant saving on time and money as well as reducing the demands of your payroll team.

A secure payslip service that is accessible from any mobile device. Digital Print Management presents thousands of payslips online each year and customers remain with us because our service is secure, robust and reliable. Transferring your existing payroll data to our epayslip service is easy.

  • Epayslips are secure because the production and hosting facilities are ISO27001 approved sensitive data remains secure
  • Epayslips are available anytime anywhere from any internet enabled computer, tablet or smartphone device
  • Epayslips without changing payroll system some organisations operate payroll systems where the work to migrate to one system for epayslips is impractical. At Digital Print Management we can use data from your existing payroll systems such as ADP, Oracle, Northgate, SAP and others and present it through one epayslip system
  • Epayslips reduce workloads. Payroll managers spend time processing and printing lost or misplaced payslips. Our epayslip service presents current and historical payslips in one place and also provides a printing support service too
  • Epayslips deliver a rapid ROI and help your organisation with reducing paper printing, use of consumables and hardware

How can we help you?
Get a quote

Call on 01234 271156 one of our experts will be happy to help you

 

Call us: 01234 271156

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