How to optimise a hybrid mail solution to mail out information to your employees?

Employees communications

Any employee communication letter can be mailed using print-2-mail

Payroll departments are often besieged with paperwork managing and processing a variety of different employee document streams.

Auto-enrolment forms continue to be a headache for companies along with absence reporting documentation all of which can be manual intensive tasks. But there is a way of mailing out these documents at the fraction of the cost of a 2nd class postage stamp.

How do payroll departments manage to communicate the various bits of information that need to be sent to the employee?

Payslips are a great way of communicating important information to your employees but there are often limitations on space and the amount of detail that can be printed on your payslips.

Emailing information can be time consuming but what if employees don’t read it or the email is misplaced?

Then there is the need to update your employee database with new starters and leavers?

Having a cost effective hybrid mail solution that enables your payroll department to mail out employee communication letters at the touch of a button, without moving from your desk and cheaper than a 2nd class stamp including stationery, envelope, printing and mailing will save the department’s resources in time and money.

How does a hybrid mail solution work?

We are often asked ‘can we just mail out 25 pension statements, a few hundred employee communication letters and what about absence reporting documentation?’ 

The answer is very definitely YES, you can!

Using a hybrid mail solution an organisation is guaranteed to save money on postage, printing and processing.

Hybrid mail is a combination of printing and posting as a bundled service and by combining small mailings for many customers and by optimising DSA (Downstream Access ) pricing is guaranteed to save payroll departments time and money by cutting down on the mundane administrative tasks.

What can I use hybrid mail for?

Any payroll related employee interfacing document as mentioned above.

Variable pages and variable numbers of pages, single sided and double-sided pages, colour documents, any document you need to print and mail out.

There’s no limit to the number of pages so any communication letter that needs to go to employees can be done so with print-2-mail

How secure is it?

The process is very secure and documents are uploaded using an encrypted HTTPS connection (the same standard used for online banking). All your documents are printed in an APACS approved, ISO27001 security production facility.

Stacked MailHow can hybrid mail work for your payroll department?

Aside of the obvious cost savings on processing, printing, fulfilment and postage there are the invisible cost savings of energy, equipment, stationery and consumables.

You can send out from 1 to 1,000’s of letters daily, monthly or when you need to. There are no minimum volumes or minimum usage if you choose to use it for a month and then decide not to continue with the service there is no penalty for doing so!

By using your web browser you can access the print-2-mail web portal by clicking here  fill in your name and email address,  go to ‘branch’ and select “demo” and you will be emailed with your login details.

There’s no software to install and you can use it on a PC or Mac.

By downloading the print driver you don’t even need to create PDF’s. Selecting the print driver launches the application, uploads your documents and converts them to PDF’s.

That’s it, couldn’t be simpler or easier to use.

To read more about how print-2-mail can help your payroll department click here

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