Many companies these days manage a steady stream of mail – marketing, bills, promotional items you name it, none of us are immune from receiving them!

But processing, printing, folding and sending these items is a costly and time consuming exercise. Factor in higher UK postage prices which came into force in April with a standard first class stamp for letters weighing up to 100g now at 46p and a second class stamp at 36p making it even more costly for companies to stay in touch with their customers.

The personnel involved in these processes would be better served in being re-deployed into other business activities which are revenue orientated.

By optimising the skill set of a print and mail services company will improve and manage your paper flow more efficiently and ensure that the envelopes actually reach either the consumer or the customer.

In the present economic climate, this is one area companies should be evaluating to look at reducing their print and mailing costs by working with a managed outsource print provider.

Despite growth in paperless solutions, companies still require a reliable way of ensuring that their critical documents reach their intended destination! By using a managed service provider, organisations will reduce all the hidden costs associated with actually processing that invoice or statement.

Big postage cost savings can be made using DSA (downstream access) rather than the  traditional route of the Royal Mail these savings can make a huge difference to companies who rely on a steady stream of invoices, statements and marketing posted out each month.

A Print and Mailing services provider has the technological resources, investment in mailing kit, hi-speed printers and the business infrastructure in place to manage mass mailings. Coupled with account management your print and mailing service now becomes a manageable and structured process with the print and mail out of invoices and statements at month end or the print and posting out a promotional mailing campaign designed at attracting new customers. It is organised, planned and represents effective management of a companies resources and time.

Quite simply, an organisation can spend a lot of effort trying to keep up with the demand with requests for copy documents or marketing information if they do not make use of an established managed print service provider. By outsourcing, the company can transfer these chores to an organisation that is expert in delivering mailings every day.

A managed print service will in the long run ensure your paper flow is manageable, timely, effective and delivered to the right person at a cost that you will find surprisingly inexpensive!

Please drop us a line and let us know what you think? Have you used a company for your mail outs, was it successful?  Please share with us by tweeting us on www.twitter.com/DigitalPrintMgt; email us or, just leave a comment for us to read!