Tag Archives: payslip printing

Outsourcing Business Processes. Why outsource?

A necessary business evil or not?

The term outsourcing immediately conjures up a feeling of fear, creates a sense of foreboding and there tends to be a general misconception that it will lead to redundancies. Factor in a lack of awareness or understanding of the benefits that can actually be derived from outsouricng a particular business function or process of your organisation and you can understand why people pale in front of you when the “O” word is mentioned.

There are 12 good reasons why a company might like to consider outsourcing here!

As companies expand in size and in operations, management must become more focussed on core business activities and consider whether non essential, non core business activities can be outsourced to vendors who can provide the specialisation lacking in-house.

What is outsourcing?

Outsourcing some of your business processes can save you time and money!

Outsourcing some of your business processes can save you time and money! 

Outsourcing business processes is when you contract out a business function either a task, role or process to a third party over a substantial period of time.  The outsource provider ostensibly takes control of the function and becomes responsible for managing its effectiveness and ultimately its success.

Outsourcing has become synonymous with large enterprises who offshore manufacturing or call centre operations to remote providers based in China or India.

This is not a viable option for the SME or for organisations wanting to outsource maybe one or two business processes. An effective and cost saving option is to consider “nearshoring” the process by which a company outsources to a local service provider (when I say local I am referring to a UK based provider)

Outsourcing core business processes may save you money, note I suggest the word may. The success of the process and its overall effectiveness must be clearly defined and managed and there are some guidelines to consider here!

An outsourcing partner can give you flexibility and the help you need to manage growth this is offset with the benefits you derive by offering your business access to outside expertise and technologies without having to make massive investments in infrastructure change and maintenance. Outsourcing can be scaled to suit the changing needs of your business.

Why outsource?

If you have found yourself asking the:-

  • are my resources being used effectively?
  • are my current resources capable of supporting new technology?
  • is there a better and more efficient way of handling our processes?
  • do the employees have the operational expertise to manage the tasks internally?
  • what is this all really costing the business?

Then the benefits of outsourcing can be great.

Capital for start ups is limited and outsourcing some of your business processes can ensure you know exactly what your on-going monthly costs will be allowing you to allocate much needed funds to the development of the business.

Consider these points:-

How?

  1. Will outsourcing allow my business to focus on its strengths?
  2. Will it improve efficiency of the business?
  3. Will your business gain a competitive advantage?
  4. Will it save me money?

How will outsourcing help me?

Firstly it will focus you and the business on what the company specialises in providing it’s customers, here I mean the core business function, whether it’s making hats and shoes or screws and plugs. You wont be distracted into unproductive and non-profit making business activities.

Internal resources will be re-directed and re-focussed into core business activity.

Migration to new technologies without you having to make investment internally reduces the risk of bad purchasing, minimum downtime and productivity ensuring that a move to newer technologies is minimal.

In any outsourcing partnership risk is further reduced because the outsource partner will have disaster recovery and back up mechanisms in place providing a rapid response to any problem that besets your company.

Points to consider

Think through what you need and how the company will benefit!

  • What process(es) are you thinking of outsourcing and why?
  • Weigh the costs of doing it in-house VS outsourcing
  • Consider a consultant to help you set up a service provider
  • Consider what the on-going costs would be if you don’t outsource it
  • Are you prepared to invest in the time and management of the outsourcing relationship?
  • Do you have realistic expectations?
  • Are you outsourcing a key function which you really should keep in-house?
  • Finally weigh up the risks of outsourcing VS managing the process in-house!

Whatever your decision, outsourcing or keeping the process in-house, you will need to consider the cost implications and the longer term impact on your business.

One final thing.

To reap true, tangible cost savings the process must be carefully managed and monitored. In other words the relationship must be built on trust, knowledge, security and ultimately become a partnership! Much like a marriage!

What do you think?

Have you outsourced a component of your business?

How successful was it?

Would you do it again?

 You can follow us on twitter, facebook and Pinterest or connect with us on google+ and Linkedin.

 

For more information about how to outsource click here

6 great tips on why SME's should outsource!

Outsourcing

I ‘m a strong advocate of the benefits that can be enjoyed by outsourcing a component of your business whether its print, payroll, billing I.T or customer services to the outsourcing of a complete department of an organisation as long as it’s a strategic fit for the company and there is utmost transparency in the way an organisation manages the process.

Traditionally when people think of outsourcing they associate it with big corporations who have the infrastructure and the resource to benefit from a large scale re-deployment of one of their business components.

But this is not the only way that outsourcing can be used effectively. Small to medium businesses can use outsourcing to their advantage. Sections 382 and 465 of the Companies Act 2006 define an SME that has a turnover of not more than £6.5 million, a balance sheet of not more than £3.26 million and 50 employees; a medium sized company with a turnover of not more than £25.9 million, a balance sheet of £12.9 million and 250 employees.

I’ve talked about the benefits of outsourcing in the past with particular reference to payroll and billing here!

The same principles can be levied for any business component you are considering.

why its good to outsource

6 great tips on why companies should outsource

Here are 6 things to consider when outsourcing:

  1. What business aspects are you struggling with? Where can your company outsource to make cost savings and streamline the organisation processes for example it might be marketing, web design, payroll printing, invoice processing/printing. All of which are important to a company but are time consuming and manually intensive.
  2. Outsource as much as you can but not the core elements of your business after all that was the main reason the business was established unless it’s some manufacturing element that you are considering.
  3. Dont be afraid to use the same company for many different things the more services that an outsource provider does for your business in relation to outsourcing the more you are likely to see volume savings. In the same way you see in the supermarket buy two get the second for free. If you are looking to automate your accounts systems such as AR/AP or outsource your invoice processing/printing make sure the provider can manage the distribution element for example you may print, mail and electronically send your invoices so make sure that the company you choose can manage this process for you and more importantly they know what they are talking about and can demonstrate success criteria.
  4. Investigate the market place and evaluate who you think best accommodates your requirements. Don’t think short term, think medium term at least otherwise if you get it wrong it might be painful to get of and you may well end up by repeating the exercise again six months down the road.
  5. Don’t be swayed by the cheapest option or choose on price alone if you do you will shoot yourself in the foot. There isn’t such a thing as a free lunch! When you see something cheap what’s the first thing that springs to mind “what’s wrong with it?” or “that sounds cheap”! “What does everyone hope for but rarely gets? A great deal?” You get what you pay for and often a company that offers a service cheaply is trying to win your business with a view to a serious price hike three months later or they haven’t understood your requirements. In which case you will find yourself in trouble and the cheaper service could have a detrimental effect on your business. Can you afford for that to happen?
  6. Finally, know what area or business function of the business do you want to outsource? Why do you want to outsource? Be realistic about your expectations. Set a time limit to achieve your objective and most importantly work with a company that has the expertise and knowledge and can offer sound, impartial advice!
Digital Print Management are leading advisors in the outsourcing process. We are committed to ensuring our customers get the right solutions for their business which in turn results in cost and efficiency gains.

For regular updates and news you can find us on Twitter, Facebook, Pinterest and connect with us onLinkedin and Google+

10 Reasons To Be Cheerful… One Woman's View

What kind of year has it been for you then?

In August I wrote about How’s Business for you?

As if we needed reminding!

We’re constantly fed how bad the current climate is; that’s economic too you and me!

The BBC news earlier this week reported on how 2012 is going to be an even tougher year with a projected rise in unemployment!

For goodness sakes… when is the media going to let up and start talking business, the economy, up a little bit and how about reporting good news just for once!

This will be my last blog for 2011 and I’d like to share how good this year has been for me personally, warts an’ all!!

Believe you me I had quite a few of those days like my lady opposite when I thought the best thing I could do would be to jack it all in and walk away. Like the day on holiday in August when our lovely, precious 8 year old was almost stolen from us. The response we got was overwhelming; people do care.

This time of the year one can be reflective; I for one never believe anyone who says they don’t look back.

The pain of the learning and growing process is to LEARN from what has gone before so we might take with us in to the future!

But like Hilary Devey aka Dragons Den said in her biographical documentary last night on BBC2 “I am tough and resilient and I am not going to let anything beat me” Umm…

I was ill recently leading up to Christmas nothing like a mega dose of woman flu to make you shut down totally. A colleague of mine visited me at home (bless); our usual pre-christmas analysis of all that was good and bad this year.

Here’s a quick precis of that conversation:

Steve:- “I’ll be so glad when this year is over”

Me:- “Steve you say that every year”

Steve:- “Yea, I know”

Me:- “What was bad about it?”

Steve:- ” The usual crap but worse because of the euro crisis”

Me:- “What do you mean by the usual crap Steve… Like  Customers changing their minds; reneging on promised orders; people forgetting to do things; stress and palpitations; wondering if all our hard work is in vain?” But that is life Steve pure and simple. I’ve met so many people this year who’ve bigged it up and said how fab this year has been for them when you know damn well it’s the opposite.”

So here’s why I think 2011 has been a good year!

  1. My family, my husband and my precious boys are alive and kicking
  2. Digital Print Management has been in business for 10 years; financially sound and with a strong balance sheet! Phew
  3. New clients picked up this year! May not have been the budgeted number we had hoped but 2012 looks good for development (one turned out to be a time waster and has been monumentally struck off Digital Print Management’s list forever)
  4. My 12 year old winning the 4 x 100m at the Alexander Stadium on the 4th July; a day never to be forgotten
  5. My then 7 year old starting big School in September
  6. Embracing social media head on and learning so much from my followers and the people I follow which proves you are never too old to learn
  7. Really getting deep into networking and meeting some incredible people
  8. Fortunate enough to meet gifted and talented people who influence my life daily I am confident you know who you are!
  9. Still loving what I do after twenty years even though the last three have been tough physically, emotionally and mentally
  10. Fortunate and privileged to still be in a position where I control what I do, when I do it and for whom!

So in my book that’s a pretty damn good year!

One thing I know to be true: “That which doesn’t kill us makes us even stronger!”

(F.Nietzche- German Philosopher)

Wishing You all a Very Happy 2012!! Here’s to bigger and better things and to being Happy!!

What successes have you had in 2011?

What’s kept you positive when all around us seems to be doom and gloom?

Do tell!!

Why Outsource Your Payslip Printing?

 

There are many benefits for a company considering outsourcing its payroll processing and printing.

Businesses face enough challenges on a daily basis and being able to streamline some of the internal processes is advantageous. One of the key areas is by outsourcing either payroll processing or payroll printing, or both because it affords the following benefits:

  • Cost reduction
  • Reduces the workload of the payroll department
  • Reliability – outsourced payroll processing and printing will speed up the process providing paper and electronic distribution of payslips
  • Expertise in payslip printing – assuming you select the right service provider
  • Flexibility to meet your needs over time and as the business grows
  • Speed and accuracy using pressure seal mailers
  • As the payroll is processed offsite there are no concerns with data integrity or data protection
  • Allied to the above are the provision of a full disaster recovery facility which means that your payslips will be processed and your data will remain totally secure
  • There is no expensive in-house I.T as expertise is provided by the incumbent supplier

How do you choose the right partner?

  • Do they have ISO27001 and can demonstrate secure processes and procedures?
  • Expertise – how knowledgeable about payroll systems and software is the service provider?
  • Can data be accepted from more than one source i.e. multi-files, multi-channels, multi-locations?
  • What mailing or distribution options are available by your managed service provider i.e. mailing, return to head office, electronic to email or online payslips
  • Offer the flexibility to meet your specific needs?
  • Can they demonstrate excellent customer service?

Find out more about payslip printing at Digital Print Management or call us.

Please call us if you are thinking about outsourcing your payroll printing and would like independent and free advice or email us.

Follow us on twitter, facebook and connect with us on linkedin and google+ for all our updates or if you want to receive news straight into your inbox then sign up using the email subscribe form.