Our print-2-mail hybrid mail solution services are providing much-needed support to businesses whose employees are working from home but still need to print and mail important customer letters and transactional documents.

Why now?

The coronavirus is forcing many to work from home.

The problem is how do businesses continue to maintain contact with their employees and customers?

Companies who choose our Print-2-Mail service do so because it significantly reduces their costs while optimising key staff who create critical business documents, uploading them on to the Print-2-Mail portal saving time and worry.

After the recession in 2008, companies were forced to look for cheaper mailing alternatives.

And although there was a big swing toward electronic communications, companies needed an alternative for mailing smaller volumes of letters.

Businesses continue to mail out letters.

The running costs of managing the process in-house makes it expensive. It is one of the first areas a company looks at when streamlining its printing requirements.

Automating the process of print and mailing offers companies the flexibility to send paper communications alongside digital.

Hybrid mail is ideal for emergency and ad hoc customer mailings including payslips, invoices, statements, remittances, newsletters and marketing.

Hybrid mail is the perfect back up solution for your everyday needs.

Businesses have greater flexibility to upload letters at any time of the day.

The current stay-at-home measures from the government afford access to our hybrid mail portal by key employees which mean businesses can continue to mail out important letters.

What are the 6 key benefits:-

1. No installation is required (you will need to download a print driver) A username, password and an internet connection are all that is required to upload documents directly from your desktop and you can be up and running in a matter of minutes.
2. With no setup charges or licensing fees, hybrid mail can save upwards of  30% on office print and mailing costs. Hybrid mail costs less than a 2nd class stamp and includes the paper, envelope, printing folding, inserting and posting
3. Ease of use – Hybrid mail is simple to use there are four easy steps create the documents in word and hybrid mail does the rest.
4. Hybrid mail is ideal for companies that have branches located across the country. Departments can access specific documents and templates which means there is complete control over what is sent out and by whom.
5. Documents that are uploaded by 4 pm on a working day are printed and mailed the same day this means you don’t have to panic about that forgotten mailing. Hybrid mail does the rest.
6. Hybrid mail allows you to store any number of document templates, you also benefit from postcode validation, user and department spending caps, custom signatures and document archiving for future reference.

The important thing to consider with hybrid mail is that no matter the size of the organisation or how many documents you send out a day you WILL benefit from our hybrid mail solution.

Hybrid mail is a 21st-century mailing solution designed to take care of those ad hoc letters – whether it is an accountancy business, a firm of solicitors, a dental practice, a fitness company or an organisation that sends most information electronically but still has residual letters and bills to send out, hybrid mail is a cost-effective alternative to printing in-house.

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With the privatisation of the Royal Mail in October and the volume of letters delivered over the past five years in decline by 25% and expected to keep going down between 7-8% year on year postal services are on the decline.

The use of electronic methods of communication are on the increase and letter volumes are spiralling downward.

By 2015 it is estimated that the Royal Mail will have lost 40% of its business. (Hooper Report)

Postal trays are empty and the bulk of mail is carried by email servers.

What does the future hold for companies that still have a need to post out obligatory letters and forms or a few letters they might want to send out each week or month?

Although paper usage is declining paper isn’t going anywhere.

Whilst I have one foot firmly in the paper and the other in the paperless/electronic camp the fact is paper remains a recyclable, renewable and reusable substrate.

Recognised as the 7th largest industry in the UK, print provides a positive and meaningful purpose and retains a notable place in our business and domestic lives.

If you want to be able to continue to mail out customer letters there has to be a more cost effective viable mailing alternative!

Hybrid mail solutions

Are a unique online mail management solution for all your letter printing and mailing requirements.

How does it work?

When you generate a letter in-house you need five things, a PC, a printer, an envelope, paper and a way of posting out your letters i.e. a stamp or by franking the envelope.

Hybrid mail takes away the hassle of the above as the only two elements needed are a PC and internet access.

The envelope, paper, printing equipment and the distribution are managed at a secure remote location and the process is completed for less than the cost of a second class stamp depending on whether you are printing in colour or single/double sided print.

It’s like having your own print and mailing services company a click away and it can manage any letter an organisation sends out from an insurance renewal policy, customer marketing letters, post cards in fact any customer interfacing document you regularly send out to your customers.

Hybrid mail will save time, reduce postal costs and minimise your carbon footprint.

How does the mailing solution work?

Hybrid mail services allows you to enter your mailing requirements via a website.

It is an online interface enabling you to upload letter files using pre-determined templates. You can upload your document in word format (.doc, .pdf, .rtf) personalise it by adding logos and key marketing messages, change the layout, proof each step of the way and then the rest is done by the hybrid mail provider.

By taking word documents or PDF’s a mail merge is performed using your uploaded data and letter they are then printed and posted for less than the cost of a stamp.

With no contract or minimum order restrictions this makes the perfect mailing solution for small to large companies.

Hybrid mail offers a great way to reduce your in-house print and mailing costs because right from the press of a button you will know exactly what the mailing will cost. There are no extra costs and no hidden extras.

Is it eco-friendly?

Yes. Using large volume printers which are more efficient and using paper bought from sustainable sources means save money because it reduces paper, printer and toner cartridge usage.

Businesses can expect to make impressive savings with no upfront costs required.

A PC or laptop, a file of names and addresses and the letter or letters you wish to send are all that is required to be up and running!

It couldn’t be simpler!

Our print-2-mail service is easy to use and free to set up. Call us for a demonstration

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The post Hybrid mail solutions. How to mail out your letters on a budget! appeared first on Digital Print Management.