Hybrid mail

6 reasons to use hybrid mail whilst businesses are locked down

With COVID-19 effectively putting the UK on an unprecedented lockdown, businesses have been preparing themselves to maintain business as usual.

Our print-2-mail hybrid mail solution services are providing much-needed support to businesses whose employees are working from home but still need to print and mail important customer letters and transactional documents.Hybrid mail

Why now?

The coronavirus is forcing many to work from home.

The problem is how do businesses continue to maintain contact with their employees and customers?

Companies who choose our Print-2-Mail service do so because it significantly reduces their costs while optimising key staff who create critical business documents, uploading them on to the Print-2-Mail portal saving time and worry.

After the recession in 2008, companies were forced to look for cheaper mailing alternatives.

And although there was a big swing toward electronic communications, companies needed an alternative for mailing smaller volumes of letters.

Businesses continue to mail out letters.

Hybrid mailThe running costs of managing the process in-house makes it expensive. It is one of the first areas a company looks at when streamlining its printing requirements.

Automating the process of print and mailing offers companies the flexibility to send paper communications alongside digital.

Hybrid mail is ideal for emergency and ad hoc customer mailings including payslips, invoices, statements, remittances, newsletters and marketing.

Hybrid mail is the perfect back up solution for your everyday needs.

Businesses have greater flexibility to upload letters at any time of the day.

The current stay-at-home measures from the government afford access to our hybrid mail portal by key employees which mean businesses can continue to mail out important letters.Hybrid Mail

What are the 6 key benefits:-

  1. No installation is required (you will need to download a print driver) A username, password and an internet connection are all that is required to upload documents directly from your desktop and you can be up and running in a matter of minutes.
  2. With no setup charges or licensing fees, hybrid mail can save upwards of  30% on office print and mailing costs. Hybrid mail costs less than a 2nd class stamp and includes the paper, envelope, printing folding, inserting and posting
  3. Ease of use – Hybrid mail is simple to use there are four easy steps create the documents in word and hybrid mail does the rest.
  4. Hybrid mail is ideal for companies that have branches located across the country. Departments can access specific documents and templates which means there is complete control over what is sent out and by whom.
  5. Documents that are uploaded by 4 pm on a working day are printed and mailed the same day this means you don’t have to panic about that forgotten mailing. Hybrid mail does the rest.
  6. Hybrid mail allows you to store any number of document templates, you also benefit from postcode validation, user and department spending caps, custom signatures and document archiving for future reference.

The important thing to consider with hybrid mail is that no matter the size of the organisation or how many documents you send out a day you WILL benefit from our hybrid mail solution.

Hybrid mail is a 21st-century mailing solution designed to take care of those ad hoc letters – whether it is an accountancy business, a firm of solicitors, a dental practice, a fitness company or an organisation that sends most information electronically but still has residual letters and bills to send out, hybrid mail is a cost-effective alternative to printing in-house.

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