Tag Archives: print solutions

How to outsource your employee P60 printing but you don't know where to start?

p60 and payslip printing

Outsourcing your payslip and P60 printing is an effective way of reducing the headaches in your payroll department.

Why should you use an outsourcing service and are there any tangible benefits?

Outsourcing payslip printing and p60s will save time and reduce the hassle of keeping on top of one of the most complex and daunting tasks for any business, it will also ensure your staff are paid accurately, on time, every time and free them up to concentrate on business related tasks.

To make sure your supplier achieves this you need a reliable partner who can demonstrate they can deliver for you.

With p60s omnipresent I’ve put together some of the most frequently asked questions by customers during the investigation phase to help you along your payslip and p60 printing  journey.

But first here is a quick recap to the benefits of outsourcing:-

  • Experience in delivering the services you need.
  • Expertise in the area or areas in which you operate.
  • Support to help you with any queries you may have during the implementation process and beyond.
  • Technology that can deliver the job now and in the future as efficiently as possible.
  • The flexibility to meet your changing business needs over time.
  • Concise and accurate pricing giving you get the best value for money ensuring you pay for what you need when you need it.

I want to outsource our employee p60 and payslip printing but I don’t know how to start?p60 and payslip printing

It’s not a complicated process if you follow the steps below.

A good provider will discuss and understand your internal processes, how the data files are generated, what system(s) you use and if you already have an existing layout of the p60s, to timescales and deliverables and agree an implementation brief and specification so all parties are working from the same document.

Before you embark on the process of outsourcing your payslips and p60s you need to have a clearly defined set of objectives and a specification that can be presented to the incumbent suppliers during the selection process.

It doesn’t have to be a long winded document on the life and times of the organisation but should include a simple overview of the payroll department as follows:-

  • How many employees work in the company?
  • Are they located centrally or in branch offices?
  • How many p60s are you likely to process and want posted or delivered back to your organisation?
  • What timescales are you looking at? Consider starting with the end in mind for example if your p60s historically get despatched mid April then work back from that date and establish when the data files are prepared ready for printing.
  • Are there likely to be any changes from the HMRC which could slow down the process or require you to make amendments to the current p60 slip?

I only want to outsource our company p60s is that possible?

Yes. Many companies process and print their payslips and ancillary documents in-house but p60s are a time driven task often tieing up payroll departments unnecessarily at a peak time during the year. Simply outsourcing this task can reduce the burden on your payroll department and free up time for staff to concentrate on dealing with everyday payroll queries. Because p60s happen once a year it makes sense to consider removing this task from payroll and as long as you follow the steps above it is a straight-forward process.

payslip and p60 printingI’m worried about the timing, how will I know that my p60s will go out on time?

Firstly make sure you have a clear and planned outline of when they are required to be printed and despatched. It is also a good idea to have what I call a fall back date in other words date 1 is the ideal date you are working toward getting your p60s out the door, date 2 is the very latest date you fall back on should there be any problems with you generating the information you need for the p60s or you have some technical issue which means your despatch window becomes smaller.

The p60 deadline for 2014 is 31st May by which time every company employee should have received a p60.

Agreeing with the supplier the dates and deliverables ensures that all parties are working toward those dates. It is no good agreeing dates and then forwarding a test file two weeks after the agreed date and then expecting a live file to be processed on time.

In my experience companies need to be aware of the impact of missing deadlines. Suppliers can accommodate your wishes but it is a big ask and usually invokes a best endeavour approach.

You have to be realistic and set expectations that your supplier can work to, moving and changing timescales when you are well into the implementation phase makes it very difficult for your objectives to be achieved so bear that in mind.

If you believe you will miss the deadlines due to internal issues then advise your supplier at the earliest so they can re-schedule and work with you.

How do I find the right supplier? payslip printing checklist

There are many companies that can provide outsourcing payroll services. A google search for ‘payslip printing services’ or ‘p60 printing’ will give you a number of options.

The key is to research the services on offer, read what is on their website, look at any relevant articles and evaluate the services, do they meet your key criteria?

When you have a minimum of three potential suppliers contact them via telephone or website and request a call back with more information and details. Using the questions above will tailor the information you get during the conversation. Set up either a site visit to the production facility or request that a consultant visits you to talk through your brief. The next stage will be to get indicative pricing; either you will make a decision solely on price which is unwise or you’ll agree internally on a process of elimination and end up with 2 potential suppliers that you are keen to have further exploratory discussions with.

At this stage you must be absolutely clear what your criteria of selection is for determining which supplier you intend to work with.

We’ve never outsourced before and I’m worried about data security, what compliancy should I be looking for?

I would advise that you work with an ISO27001 accredited production facility where files sent via SFTP, a secure mode of transmission can be accepted. After all, you are outsourcing your employees payroll information. Ensuring that payslips and p60s will be processed accurately, securely and confidentially should be key to your selection process.

What else can I do to ensure the supplier can deliver the service we asked for?

Ask questions, no matter how trivial they might sound they are important and relevant to you. The surest way is to visit the production facility and follow the process through from start to finish if you are happy that the supplier can show you a comprehensive, secure facility and can demonstrate work they do for other companies along with case studies and references then your evaluation is complete.

How do we go about implementing the project?

The right supplier will effectively manage the project from start to finish for you. Reminding you of key dates and deadlines thus justifying their service pricing and reducing the headaches for you. In turn you must be prepared to respond quickly to any queries and make sure the supplier has every bit of information they need to ensure the successful implementation of your project.

We only want a short-term payroll solution?

Although p60s come but once a year companies often need help with fluctuating peak times in payroll where there is a requirement for part-time or casual employees such as christmas time.

Outsourcing your payslip printing for 3- 6 months makes outsourcing an ideal choice for organisations. There is a long held belief that outsourcing involves a long drawn out contractual process and a minimum requirement of three years applicable to I.T outsourcing or payroll function but for print and mail requirements outsourcing can provide a great cost effective short-term solution.

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How to automate your timesheet processing!


Time sheet processing can be a time consuming and a very manual intensive task for large and small companies alike.


Maintaining accuracy and correct data entry are the cornerstone of any payroll system.

Time sheet automation resolves this problem.

If time sheets are not processed in time then quite simply employees don’t get paid. Late salary payments lead to discord and disgruntled employees irrespective of the cause of the problem.

We are creatures of habit and at the end of the month we expect our salary to arrive in our designated bank account!

Manually completed time sheets present the following issues:-

  • They are often illegible
  • Tea stained, ripped, folded and written on
  • My all time favourite from my recruiter days – crumpled like its ready for the bin.

Payroll staff feel under pressure at the best of times and they don’t want to let employees down. However, manual keying can result in errors, it’s human nature after all particularly when under pressure.

The payroll department are under pressure to get timesheet data into the payroll system. Automating the system speeds up the process.

How do you automate time sheet processing?

Automating the process makes time sheet processing simpler and faster changing the way time sheets are routed into the payroll department.

  • Timesheet automation is triggered by paper copies being converted into electronic scanned images
  • Data capture technology with a read success rate of 90% the data is extracted from the scanned images
  • Data capture helps a business automate the time consuming and error prone process of manually entering data
  • Incorporating a Fax solution also helps you manage the process of electronic fax time sheets
  • Document Management automates the record keeping by providing storage, retrieval, data protection and security
  • The paper flow is improved by removing the inefficiencies associated with time sheet processing being automatically checked and then pushed to payroll

No system is faultless and there can be a small number of exceptions where documents are illegible when this happens an exceptions queue is created and a person within the organisation will usually be responsible for ensuring these exceptions are managed.

Automating the time sheet process = accuracy = results

  • The payroll team can access the electronic time sheets, change and add information or send them back to the member of staff by email for re-presenting
  • A captured time sheet that is either incomplete or needs further approval can be emailed back to the sender, moved forward to another part of the organisation or sent to the client for clarification
  • Full reporting provides compliance and control
  • It eliminates the need for repetitive manual keying of time sheet information
  • Query handling time is reduced and exceptions are managed in real time as documents are digitally stored making it easier to find them
  • There is no need for physical document storage as time sheets are electronically stored in a digital repository
  • Time sheet automation has low ongoing costs and delivers a ROI in just a few months.

    No organisation is too large or too small to see a ROI in just a few months!

Mistakes are drastically reduced and payroll deadlines are met!

Next steps

If this sounds like you then contact us using the form below and one of our advisors will contact you for an informal chat.
[gravityform id=”4″ name=”Arrange a call back!”]
Timesheet ProcessFlows is modular and scalable. The software and technology work with your current business systems this is achieved by linking systems and processes using intelligent software making the integration easy and with the minimum amount of time needed to learn.
This maximises your investment, is simple to use and implement – rollout is phased and supported by our customer services team minimising your I.T. team’s involvement.
End user and administrative training is provided ahead of any system going live.

The good news is that no company is too small or too large to save money and benefit from this automation


Web to Print. How to reduce the cost of your short print runs!

An Online printing service or web to print solutions can provide quick, cheap and efficient print from business cards to letter headings; marketing leaflets and flyers.

So I thought it might be a good idea to give you a quick overview of what online print actually is and how it can reduce your costs for short print runs.

Online printing also known as web to print; print on demand and digital printing it offers a variety of print options that make it fairly easy for those of you who don’t have a background in print or design to order online. It is a commercial prepress process that bridges the gap from digital content online and commercial print production.

What this means is that you can create, edit, upload you’re own designs and templates or choose from a vast array of pre -designed templates allowing you to view and approve the completed online template during the prepress phase.

Web to print increasingly calls for a PDF work flow environment with output provided by digital colour printers; although there are many print services that offer fulfilment using both digital production and offset facilities.

 How does web to print work?

Accessing a website with a storefront view enabling the customer to peruse through a variety of templates or catalogues in   which they can choose business print, marketing  leaflets, newsletters. Within these storefronts, customers can choose pre-designed templates where you can alter the copy, typeface, images and layout; or alter a layout and design that has been created by another person.

While most web to print applications allow customers to customise pre-designed templates it also allows for customers to upload their own unique content for automated print production.

It’s a great way of producing small print runs at low prices with quick delivery ideal for marketing ideas that you get in the middle of the night and you want to test before going down the route or producing a full blown direct mail effort.

What makes our web to print different?

Simple really we have evolved a workflow process that enables us to personalise your templates so if you want to do a mailing to say 2,500 customers easy! Working either from a pre-designed template or by uploading your own; we will process, print and post all in one click. A payment summary is provided so you know exactly what it is costing you and your order will automatically be acknowledged once payment has been accepted. Despatch will be confirmed at the end of the order placement. Online printing gives you the flexibility to print just what you want when you need it 24/7; because the order can be processed in real time online!

Which means freeing up your time to get on with your business.

If you want help and advice as to how the service could work for you then call or email us and we will be happy to advise!

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Printing mailing services. How to benefit from cheaper print and mailing solutions

Postage charges increased last April 2012 with a 1st class stamp costing 60p and a second class stamp 50p. In spite of these increases many businesses mail out a constant stream of marketing letters, invoices, direct mail and obligatory customer letters and printing mailing services have never seemed more expensive.

If your company or organisation cannot reclaim VAT, your postage costs can only go one way – UP.

Businesses that rely on bulk mailings and use the royal mail’s bulk mailing services such as mailsort, presstream, walksort, cleanmail, packetpost, advertising mail, sustainable mail and standard tariff will have experienced rising mailing costs.

Irrespective of escalating postage and mailing costs there are a number of measures that an organisation can undertake to ensure the cost of print and mailing is kept at a reasonable cost level.


By optimising all or some of the following.

Multi-channel distribution 

Multi-channel distribution of business documents – your data file is broken down into those letters that are required to be printed and mailed, electronically sent or documents that need to be printed and then returned to a head office or delivered to regional offices all from one data file. Providing you with a complete printing and mailing service.

How can this work for my business? print-2-mail desktop to door mat

Working with a mailing solutions partner who will advise you what the alternatives are and provide guidance on the best method to ensure your mailing is a success.

Whether it is getting those invoices out to your customers on time or a direct mail piece, a print and mailing solutions provider will take your data file containing names and addresses, extract the letters that are required to be printed and mailed, electronically send documents to those recipients and return those documents that are required to be internally distributed back to head office and regional locations.

To find out how to choose the right mailing solutions provider click here

print-2-mail from desktop to doormat mail solutions


DSA is the term used to describe mail which has been collected and distributed by a competitor of the Royal Mail but is delivered into the Royal Mail centres for final processing onto local offices. The cost savings per envelope depending on weight can be substantial saving companies as much as 0.24p per envelope.


Not quite as straightforward to get your customers to accept the fact that you will be communicating with them solely via email and not everyone of your customers will want to receive an electronic bill, statement or letter for all sorts of different reasons but as long as you follow the process I’ve outlined here you can see your postage costs reduce substantially.

Beware, your customers perception may be a negative one.

If you are wanting to drive your mailing costs down by moving to an electronic system of sending out your documents you need to be aware that some customers will view that you have effectively passed the costs of processing and in many cases, printing to your customer.

If they don’t have an effective accounts payable/invoice processing system then there is the manual processing of your document at the customers end resulting in additional work.

Aside of the print and mailing solutions there are also known desktop mailing solutions.

How does this work?

Easy really if you click here there’s more information on how the system can help you reduce your mailing costs or click here to find out how mailing on a budget can make a difference to your organisation.


Avoid the use of C4 envelopes

Avoid having to use 1st class Royal Mail

Maximise your discounts by using downstream access mailing

Use a hybrid mail solution like the one described above.

For more information on hybrid mailing solutions click here

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How managed print services cuts the cost of office printing.

By implementing a managed print service strategy that saves time, money and is ‘green’.

I recently wrote about the differences between managing your print in-house V outsourcing/print management.

Here! Two similar sounding models yet distinctly different!

In the article, I refer to the management of print in-house often referred to as MPS (Managed Print Services)

The lines become easily blurred when talking about print management and MPS?

Many businesses don’t really understand or know the true cost of printing and often there is no method employed to manage and control print spend.

How can you take control of this seemingly mundane yet essential everyday business function?

Take Control of your print NOW!!

managed print services VS print management

Why implement an in-house print management  system?


  1. To manage and recover costs
  2. Be able to print anywhere but with the right control mechanisms in place
  3. Reduce paper waste
  4. Increase productivity
  5. Reduce adminstrative costs
  6. Improve profitability by removing the hidden cost of printing and making it visible
Before I continue I should point out that a print management software/hardware solution employed in-house is not the same as print management and outsourcing all your finance/corporate printing.
Whilst the two sound similar and do cross paths, print management is a unique discipline that includes outsourcing anything from a business card, cheque to pens, mugs, mouse mats and all your finance/corporate print.
Managed Print Solutions are about managing the document process and print such as the printing of emails, photo-copying and document archiving in-house.
Implementation of an effective managed print program can see businesses reduce print costs by up to 30%.
Statistics can so easily be manipulated but for the purposes of this article let me provide an example of a US bank that implemented a strategic print management process and removed some 88 million print impressions, cut colour printing by just under 50% and paid for the initial investment within 8 weeks of it being set up. Impressive!

print management

How does it work?

A suite of print management software tools designed for companies, universities and commercial enterprises installed on your network that help you take back control of what you print by monitoring, measuring ongoing management of print activity.
The software is designed to gain a clear picture of what a company needs and then involves the deployment of the proper equipment to meet these needs.
It also helps employees become more aware of their printing habits and enforces print policies where necessary such as routing jobs to the most cost effective devices or by limiting the amount of colour printing.
Using print management software brings accountability and control of printed output to an enterprise, school, university, law practice, and accountancy firm.
User level reporting hi-lights awareness of print habits, costs and helps influence print behaviour to make employees think more before they hit the PRINT button.
It is a simple one step solution which keeps track of output from all connected printers and copiers by providing:-

Take control of your printed output!

  • Accurate – information for all print and copy costs
  • Secure – only releasing documents for output after users authenticate at the device
  • Mobile –  allowing users to send files to print from one location then pick them up across the building or campus
  • Green –  as it can discourage waste and enforces rules for  output
  • Reduce –  print/copy costs and waste around the organisation
  • Redirect –  large jobs +50 pages to a high volume multifunctional product (MFP)
  • Eliminate –  unnecessary printing by allowing users to delete jobs sent in error
  • Auto delete –  jobs in the print queue so they aren’t printed
  • Duplex printing – colour prints
  • Works with existing printers MFP’s and copiers
  • Adapts to any size

How do you regain control of your print spend and reduce print and paper costs?

managed print services

Easy. Click here and one of our advisors will call you.

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What's the difference – Managed Print Services v Print Management Services

Managed Print Services vs Print Management Services?

When two seemingly similar sounding service offerings actually mean completely different business models?

Although they sound the same and are often used in the same context, they are in fact very different from each other!

Here’s how?

Print Management Services

Let me start by describing what print management is! Back in June 2011, I wrote about print management services and the benefits it can bestow on an enterprise or company, a more detailed understanding of it is here!

Optimising print management enables a business or enterprise to “control” costs through an external service provider for all their document and print needs.

This can be anything from a business card, USB stick, offset printing, wide format, apparel and promotional gifts to printed leaflets and magazines.

The benefits of working with a print management partner enables you to make gains financially as your print spend is centralised with one main supplier.

Their ability to locate and provide the print resources you lack in house such as buying power, print expertise, skill and cost budgeting are beneficial to the customer.

Most businesses have no idea what they are spending on print in fact many businesses view print as a necessary evil rather than an essential tool in their business kit and certainly one that can benefit from being outsourced to an external party!

Print management is about managing the purchasing. It really is a mixed print bag of stock control, logistics, distribution, storage, procurement of printed matter designed to deliver cost savings, time savings and controlled spending whilst providing a managed print solution.

Managed Print Services

managed print services

Managed Print Services or Print Management Service

Often abbreviated to MPS also known as enterprise printing services and managed document services.

MPS refers to the active deployment of a centralised management of a fleet or group of hard copy output devices such as photocopiers, digital devices, laser printers and scanners.

In effect it enables the company, school, university to take control of their printed output from any or all of these devices.

Thus controlling what gets printed on what device.

MPS affords the ability to manage and control the cost of the output by providing secure, restrictive, re-directional access to printing devices by setting up company wide rules for output consistently, automatically resulting in responsible printing and minimising waste paper and ink toner.

It is a simple solution designed to keep track of all output from connected printers and copiers by accounting for and recovering costs therefore ensuring convenience but without sacrificing security.

What are the benefits of both?

For example a University would make substantial savings having a managed print service and a print management service provider.

With many staff and students accessing potentially thousands of devices on a network tight control of what gets printed and where is warranted.

Equally a print management service takes away the headache of how to go about printing the Student HandBook or Prospectus as the print management company will have the knowledge and access to the best trade supplier thus ensuring the university gets the job done at the best price.

Both services are in effect managed centrally with MPS enabling an organisation to control their print budget and PMS (print management services) although externalised also managed centrally albeit printing is off sited but with control over monetary spend provided by the PM company who as part of the service provision will seek to manage your print costs.

Which service is better for me?

No hard and fast rule really. A school, university or a law practice could benefit from a combination of both services. A business who has a spend of £50k p.a. on print might well benefit from a PM service as they lack the time and skill to source printed items and may well be running a number of desktop printers and maybe 1-2 copiers.

Compare this say to a university or a big city based law firm where personnel print either from a desk top or remotely and there is no real control over what gets printed and where it gets printed i.e. a document printed in colour when black and white will suffice. An MPS will give them better control over costs.

Where print is ordered on a “when we need it basis” and is managed by different personnel then its highly likely a PM service will save the firm time and money!

managed print servicesBoth services can work in tandem or independently of each other! Both services have the potential to drive a business’ print costs down substantially making the management of print less fraught and time consuming!

By requesting a print audit we will be able to establish what service will benefit your organisation.

So call us now for a free impartial discussion and we will show you how to save money on your print!


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How can a print management services company save YOU time and money?

print management

A print management services company takes the P out of paperwork. By consolidating your suppliers and using a print partner saves you time and money because the print management company has access to solutions and services that can be personalised to fit your needs

“We are a print management services company, not a printing company. We help customers streamline their printing costs by outsourcing print and reduce costs through our expertise and access to an extensive network of suppliers/manufacturers. It is through this network coupled with our expertise that enables us to source the right product and/or solution at the right price for the customer”. 

How can you reduce your print costs using a print management services company?

There are two distinct advantages of working with a print management company:

  • Experience
  • Versatility

A print management services company has the experience to manage the outsourcing of a simple print project to a full scale re-deployment of a company’s corporate print.

They are able to adapt to the evolution of a project and can source through its extensive network a manufacturer or supplier capable of delivering a highly customised cross media print solution, it’s what we call a best fit rather than a one size fits all.

Using long standing qualified and influential relationships ensures that the customer’s work is fulfilled at the right price with the right solution tailored to the customers needs.

print management

Print management companies offer free and impartial advice from the design concept through to the completion of a project.

So how does this save a company money?

It’s not rocket science.

It’s all to do with the relationships that have been built up over many years, the sourcing of specific products and solutions dictated by an ever changing market place that enable the print manager to deliver a whole suite of print and electronic solutions impartially and independently without you, the company having to source, learn, understand and do-it-yourself!

An experienced independent print management company will make the customers needs a priority and offer solutions from a variety of vendors to meet those needs giving them a distinct advantage over an in-house solution/service provided by a manufacturer who are only committed to the expertise and equipment they have to sell, which, in some cases, is an oversold piece of kit or a managed service way in excess of what the customer needs.

8 main reasons why you should use a print management services company!

  1. Time saved on sourcing print items and solutions
  2. One supplier – one invoice
  3. Print & production managed by one project manager
  4. On-line print ordering and viewing system, web2print – customer can view and place orders online, see his order status and update
  5. Skill and expertise not available in-house
  6. Accessibility to 1,000’s of unique print, electronic and promotional products; secure managed print solutions
  7. Continuity of service
  8. Storage of printed material now housed remotely with no on-going cost to you.

These are just a few simple ways a business can benefit from removing itself from the task of buying print and related solutions by using a print management consultant.

For an independent discussion on how outsourcing can work for your company please call us.

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What is Print Management?

print management

What is print management?


We wanted to write an article about print management because it can mean different things to different people.

When I am asked what my line of work is or what I do for a living invariably I find myself answering: “actually I work for a print management company”.

My answer depending on whom I’m speaking with and where I am, business function or cocktail party is equally met with a bewildered expression! As the subject quickly moves onto the state of the economy or do you have kids?

In reality it is a mixture of many diciplines such as procurement, storage, stock control and distribution of printed material to provide cost savings whilst delivering a managed print solution.

Long winded isn’t it?

Print management is about managing the purchasing.

Many companies are deluged with paper even in this electronic age. We are over printing, over stocking, over ordering print items again and again yet in reality some 80%+ of UK businesses don’t know what their print is actually costing them.

With proven savings potentially in excess of 30% why are companies not beating down a path to the doors of print managers in droves!

Print is such a diverse product it covers anything from a business card to a printed USB stick, mouse mat, cardboard boxes through to the supply of office furniture/equipment to web design, e-commerce and e-marketing such is the diversification of a print manager’s tool box.

Invariably print is purchased by many people within an organisation and therefore the true cost of print is often absorbed into different cost centres.

Print is generally perceived as a necessary evil rather than a business process that can or should be improved. Companies define print as business cards, letter-headings and the company brochures, it is a lot more.

It is an area of a business that should be outsourced but often it is overlooked because companies do not have either the time, the expertise and sometimes the inclination to carry out this exercise.

In reality print for most organisations falls into the ownerless category and ordering daily and discreetly in company departments is a common occurrence; with multiple suppliers, inconsistent quality and often shortfalls in critical printing such as a company’s transactional documents.

Print management

Print management is about managing the purchasing, finding solutions to problems that customers didn’t know they had and reducing the paper-flow.

Which is where a print management company comes in! A Print Manager’s business is Print Management that is what we do! Which means we specialise in sourcing and providing bespoke print solutions and printed matter for the end user.

Your core business is what IT IS YOU DO OR WHATEVER SERVICE YOU PROVIDE so why get involved in print when a print manager can do it for you saving you time and money!

Most businesses will benefit from some form of managed print solutions because they don’t possess the knowledge, the time to develop the internal infrastructure to physically manage the purchasing, lack resources and the supplier base that a print manager will have developed and cultivated through many years of trading.

4 Things a Print Manager will do to assist a company’s need to centralise print purchasing:

1. Analyse and carry out a print audit of all printed items used by the company

2. Understand the paper flow i.e. who orders what, when and why, how is the product used

3. Review the supplier base to ascertain who and how many with a view to providing a more stream-lined and sustainable approach to managing print

4. A detailed proposal which will provide an effective, more streamlined process which in turn will show a reduction in total print spend

Top Tips to assist companies with print outsourcing:

1. Engage with a proven print management company that can bring the expertise you are looking for specifically whether it is print management, payroll or e-billing.

2. Identify the key personnel internally who will run the process; who will push compliance and conformity

3. Identify key areas of spend (this will have been hi-lighted during a print audit by the print manager) and this should be across all departments, payroll, marketing, credit/billing all of which can have large spends

Print management

Print management relieves you of having to do the print buying. A print manager will seek, search and recommend the best solutions for you.

4. Keep any design/creativity spend separate from print i.e. if you work with a design agency who are a separate entity and who have a completely different skill set required by your company

5. The business needs to be ready to face change management, there will undoubtedly be some internal resistance to outsourcing print by being transparent and open will cause less confusion and resistance from employees

6. If the costs regarding the current print spend are unquantifiable then don’t be overly concerned; the Print Manager will start to create relevant management information on stock, print type and spend.

The print manager will be responsible for giving you up to the minute information on print spend and within 3-6 months you will have a bank of data to work from to help you set a more concrete print budget for the next 6 months.

What do you think? How are you managing your print costs? Do you know how much your organisation spends on print each year?

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